Corporate events are considered to be the hardest events to plan.
Be it a small event or an event of five hundred guests, it can be really challenging in case you aren't a professional party planner.
Wedding function venues, food items, drinks, games, sound etc are really crucial and if they are not properly planned, your event cannot go well.
Let us discuss few tips that can be used for your event in order to make it a success: Planning One should always take out time to plan ahead.
In case you are renting a special venue, you will need to secure the place as far in advance as possible.
There are few places that can be booked even months before.
By finding your venue early, you can ensure that you get the venue of your choice.
Setting the Budget While planning corporate events, you need to set a very strict working budget.
Besides this, you need to make sure that you have extra cash for any unpredicted expenses.
In almost all the cases, your planned budget goes much higher.
Keep Extra Invite Copies Make sure to keep extra copies of agreements, contracts, seating charts or lists in case they are lost or misplaced.
Copying these is not that difficult and it can also save you later on, in case you lose your plans.
Send the Invitation Early Remember to send out your invitations at least few weeks ahead of your event.
Make sure that you ask your guests to RSVP so that you know how many people are going to attend it.
Also, call the last RSVP holdouts if you don't want to get surprised by the extra attendees.
Make Proper Seating Arrangements In case, you are creating a seating chart for your event, you can either set the seating plan randomly or you can work with your company associates with the best possible scenario in order to avoid any hassle in your seating choices.
To Use a Theme or Not It is necessary to understand when to use a theme and when not to.
For instance, if it is a child's birthday party, you must use a theme for sure.
But, in case of a corporate event, a theme isn't required.
The theme might consist of different colours, like silver or white or a golden or black theme.
Music Selection If it is a birthday party or a marriage function, you can play the music loud.
But if it is a business event, it is better to keep the music melodious and play something that everyone can enjoy.
Snacks and Food Check how long the event is going to continue.
If it is an event of not more than couple of hours, snacks and beverages would do.
But, in case the event is too long, proper meal is very important.
Apart from all the above factors, also make sure to take care of things like parking, transportation etc.