- 1). Write a purpose statement to open up the procedural paper. This statement should concisely introduce the name of the procedure and the importance of the procedure within the company or circumstance. For example: "Copiers are an essential component of the communications of this office environment. Cleaning and caring for copiers will prolong their usage and create a smooth work environment for all employees."
- 2). Write an introduction, which follows directly after the purpose statement. This introduction should include a general overview of the procedure and the skills required to complete the procedure. Introduce the reader to the material and prepare him for reading through the steps before he begins actively accomplishing the goal.
- 3). Include a brief statement concerning any extra equipment and precautions the reader should take before beginning the procedure. For instance:
"Be sure to have a pair of safety goggles on at all times. These goggles will ensure that your eyes are protected from any unexpected copier malfunction." - 4). Clearly state each of the steps of the procedure in concise language. Break each step into smaller sub-steps if there are many components to the action. Define any uncommon vocabulary and use simple, standard language throughout the step delineation. For example:
"Lift the lid of the copy machine open and inspect the copier glass. Feel for any cracks or debris on the surface of the glass."
Focus on the actions needed to complete the procedure or on the tools or buttons a user should use to complete the task. - 5). Include a conclusion which reemphasizes any central information, such as "Be sure that the power is switched on before conducting an ink test." The conclusion can also include any contact numbers or other avenues for the reader if the task becomes too difficult.
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