Until recently the majority of offices across the world were completely reliant on paper and documents were sent via postal services and stored in large cumbersome filing cabinets that took up valuable real estate.
For this very reason many businesses across Healthcare, Legal, Finance Services, Education and Government, to name just a few, now find themselves with mountains of old paper records that have piled up over the years and now consume valuable space in their buildings.
Having all these documents around in paper format is somewhat risky as they are vulnerable to physical damage and can also get into the wrong hands if the correct security systems are not in place.
However now there is a solution...document scanning and archiving. Document scanning and storage is a cost-effective service that transforms all those documents that have been sitting in filing cabinets, taking up valuable office space, and eliminates the need for physical storage of documents, freeing up room in your office.
By scanning the documents into digital format they are converted from paper documents into electronic documents that are text searchable so you can search for your documents by keywords and phrases without having to dig through filing cabinets or folders.
The documents are instead stored in a secure digital archive that can be accessed by authenticated users anytime, anywhere and is much quicker and easier than looking for a paper document.
Due to the very nature of digital archiving there are many benefits to businesses further to saving space, as they can also save time and money. The average business wastes millions of dollars and days in time every year looking for and reproducing lost paper documents. However by having them stored in a cloud-based archive saves this time and wasted money spent paying employees to hunt around and / or recreate lost documents.
There are specialist document scanning companies out there that have been specifically designed to carry out this task for businesses and if a business chooses to outsource their document scanning to one of these companies they can save valuable resources, whilst being assured that professionals are completing the task and that their precious documents will be stored away safely.
Some of these specialist companies also destroy the old paper documents once they have been scanned and stored into the archive, ensuring that they will not get into the wrong hands and clearing some additional space in the office / store room.
For this very reason many businesses across Healthcare, Legal, Finance Services, Education and Government, to name just a few, now find themselves with mountains of old paper records that have piled up over the years and now consume valuable space in their buildings.
Having all these documents around in paper format is somewhat risky as they are vulnerable to physical damage and can also get into the wrong hands if the correct security systems are not in place.
However now there is a solution...document scanning and archiving. Document scanning and storage is a cost-effective service that transforms all those documents that have been sitting in filing cabinets, taking up valuable office space, and eliminates the need for physical storage of documents, freeing up room in your office.
By scanning the documents into digital format they are converted from paper documents into electronic documents that are text searchable so you can search for your documents by keywords and phrases without having to dig through filing cabinets or folders.
The documents are instead stored in a secure digital archive that can be accessed by authenticated users anytime, anywhere and is much quicker and easier than looking for a paper document.
Due to the very nature of digital archiving there are many benefits to businesses further to saving space, as they can also save time and money. The average business wastes millions of dollars and days in time every year looking for and reproducing lost paper documents. However by having them stored in a cloud-based archive saves this time and wasted money spent paying employees to hunt around and / or recreate lost documents.
There are specialist document scanning companies out there that have been specifically designed to carry out this task for businesses and if a business chooses to outsource their document scanning to one of these companies they can save valuable resources, whilst being assured that professionals are completing the task and that their precious documents will be stored away safely.
Some of these specialist companies also destroy the old paper documents once they have been scanned and stored into the archive, ensuring that they will not get into the wrong hands and clearing some additional space in the office / store room.