This is a quick guide on how to proofread a document effectively, efficiently and accurately. 

Purpose of writing may be academic, business, or transmit information. As a writer, you aim to publish your written creations quickly.

However, checking numerous errors in a document is vital before printing and publishing. Proofreading is the process of methodical adjustment of a document before print.

Best way to learn professional proofreading is to join a proofreading course. Since writing material nowadays range from papers and books to web pages and e-books, current proofreading courses teach web editing and online editing, in addition to editing hard copies. 

Let's see the important factors to consider during proofreading a document:

1. Spelling and grammar – Read the document carefully, paying attention to each word. A spell checker is a great help here but it may not be accurate always.

For example, ‘lose' and ‘loose' are both correct as far as the spell checker is concerned. Yet they mean different and it is your responsibility to select the correct word.

Correct grammar usage involve many things. Unless you have a sound knowledge of grammar, it is best to obtain the services of a professional copyeditor.

• Typos and punctuations – Check entire document and remove all typing mistakes. Pay particular attention to punctuations. Are they accurate and correctly positioned?

• Spacing – Make sure page margins and line spacing are uniform in all pages.

• Fonts in texts and headings – Does the entire document uses font types and sizes in a uniform manner?

• House style – Writing style and referencing must comply the needs of publisher, college supervisor, or newspaper editor. Do they want UK or US spellings? Do they ask for a specific writing style as MPA or APA? Follow their rules.

• Page numbering – Are all pages numbered consistently and numbers correctly positioned in page?

• Tables and figures - Is each item numbered and cited in text?

• Units and calculations – Use one system of units and check accuracy of all simple calculations.

• Facts – Ensure all URLs, e-mail addresses, telephone numbers, names, and dates are valid.

10. References – Are the references cited in correct writing style and all citations listed at the end of the document? Crosscheck reference list with the text.

As you consider this listed guide and adjust your document accordingly, you will realise the importance of proofreading in producing a precise document.

You can master proofreading technique while working or studying by enrolling in a distance learning proofreading course.